The following is to explain your rights and give you the information you are entitled to under the General Data Protection Regulation 2016 and Data Protection Act 2018.
1. Data controllers and prosessors
Her Majesty’s Revenue and Customs (HMRC) and Department for Transport (DfT) are the data controllers. Data Protection Officers can be contacted at:
- DfT: dataprotectionofficer@dft.gov.uk
- HMRC: advice.dpa@hmrc.gov.uk
2. Why we are collecting the data
Your personal data is being collected to support the Inland Border Facilities Special Development Order (SDO) planning submissions. To support site specific planning proposals for new inland border facilities from the 1 January 2021, stakeholder engagement is required.To ensure that proposals have been considered and informed by the engagement process, Article 4(2)(j) of the Town and Country Planning (Border Facilities and Infrastructure)(EU Exit) England Special Development Order 2020 requires that a report summarising the engagement with stakeholders is submitted to the Secretary of State as part of the approval process. As part of this stakeholder engagement process you are being invited to participate via a contact form and website equivalent. Although we are not specifically asking for your personal data as part of this you may provide your name and contact details so we can contact you. You do not have to give us any personal information to participate in the stakeholder engagement process but any personal data you do provide will be used for this purpose only.
3. Legal basis for processing the data
The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is that it is necessary for the performance of a task carried out in the public interest in accordance with Article 6(1)(e).
4. With whom we will be sharing the data
Ministry of Housing, Communities and Local Government (MHCLG), Department for Environment, Food & Rural Affairs (Defra), Department for Business, Energy & Industrial Strategy (BEIS), Border Protocol Delivery Group (BPDG) and any external department consultants are the data handlers.
5. For how long we will keep the personal data, or criteria used to determine the retention period.
Your personal data will be held for three months following the completion of the dissertation and then securely destroyed.
6. Your rights, e.g. access, rectification, erasure
The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:
- know that we are using your personal data
- see what data we have about you
- ask to have your data corrected, and to ask how we check the information we hold is accurate
- complain to the ICO (see below)
7. Sending data overseas
The feedback form is being hosted by Survey Monkey which has data centres in the US, Ireland, and Canada. HMRC and DfT have taken all necessary precautions to ensure that your rights in terms of data protection will not be compromised by this.
8. Automated decision making
We will not use your data for any automated decision making.
9. Storage, security and data management
Following the close of the stakeholder engagement process,your personal data will be moved from Survey Monkey to a secure Government IT system.
10. Complaints and more information
When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and General Data Protection Regulation.If you are unhappy with the way HMRC and DfT have acted, you can make a complaint:
- https://www.gov.uk/government/organisations/department-fortransport/
- about/complaints-procedure
- https://www.gov.uk/complain-about-hmrc
If you are not happy with how we are using your personal data, you should first contact dataprotectionofficer@dft.gov.uk or advice.dpa@hmrc.gov.uk . If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:
The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF
Telephone: 0303 123 1113 or 01625 545 745